Prepare a New System of Records Notice (SORN)
A. Prepare New Draft SORN Package
Make sure you work with your Privacy Official when developing a new SORN:
Draft a SORN. Download the New SORN template and complete the highlighted sections.
Download the New SORN Narrative Statement template and complete the highlighted sections.
Does your system collect from Who are members of the public?
a. If Yes, you may require a Paperwork Reduction Act (PRA) clearance. Contact the Army Information Control Office at firstname.lastname@example.org.
b. If No, skip to Step 4
Is your system an IT System?
b. If No, skip to Step 5
Is your system collecting Social Security Numbers (SSNs)?
a. If Yes, prepare an SSN Use Justification. Guidance on preparing an SSN Use Justification.
b. If No, skip to Step 6
Prepare a Certification which validates the accuracy and completeness of the SORN. Download and complete the Certification template.
Submit your draft SORN package - SORN, Narrative Statement, SSN Use Justification and Proposed Rule (if applicable) to your Privacy Official for review.
After reviewing, the Privacy Official will submit your draft SORN package to the Army Privacy Office at email@example.com.