Amendments (also known as “Nonsignificant Alterations”)Minor administrative changes to systems of records are considered amendments.
- A change in the designation of the system manager due to reorganization so long as an individual’s ability to gain access to his or her records is not affected.
- Changing applicable safeguards as a result of a risk analysis.
- Deleting a routine use when there is no longer a need for the disclosure.
If an amendment needs to be made to a system of records, Army Activities must amend the existing System of Records Notice (SORN) and republish it in the Federal Register. A Narrative Statement is not needed. The proposed amendment to the existing system of records should be provided in the Proposed Changes, the complete Amended SORN, and the Supplementary Information (as applicable).
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities for Maintaining Records About Individuals serves as the baseline for distinguishing between the criteria for drafting a new SORN versus Amending an Existing SORN.