Alter an Existing System of Records Notice (SORN)

A. Prepare Draft Altered SORN Package

Make sure you work with your Privacy Official when altering a SORN. To alter a SORN complete the following steps:

Step 1

Prepare the Altered SORN. Use the existing published SORN as a reference to complete the highlighted sections of the Altered SORN template.

Step 2

Prepare Proposed Changes. Download the Proposed Changes template and complete the highlighted sections.

Step  3 

Prepare the Narrative Statement. Download the Altered SORN Narrative Statement template and complete the highlighted sections.

Help with preparing the Narrative Statement.

Step  4 

Gather Supplementary Information:

a. Guidance on preparing an SSN Use Justification
b. Records Retention schedule
c. Paperwork Reduction Act (PRA) clearance
d. Privacy Impact Assessment (PIA)

If you need assistance, consult with your Privacy Official regarding Supplementary Information.

Step 5

Prepare the Certification which validates the completion of the draft Altered SORN. Download and complete the Certification.

Step 6

Submit your draft Altered SORN package - Narrative Statement, Proposed Changes, Altered SORN, Supplementary Information (as applicable), and Certification to your Privacy Official for review.

Step 7  

After reviewing, the Privacy Official will submit your draft Altered SORN package to the Army Privacy Office at

What happens next?

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