When drafting a SORN, make sure you follow the guidelines below.
SORN Formatting: Do not use any tabs, bolding, underscoring, or italicizations in the system of records notice. Font should be Courier New size 12.
Remember the audience: The SORN should be written in a manner that allows the public to understand the records being described.
Use plain English: Use words, phrases, or names in the SORN that are readily known to the average person.
Explain acronyms: Spell out each acronym the first time it is used in the document. Do not use acronyms in the summary of the notice.
Correct simple errors: This document is meant to be published in the Federal Register.
Define technical terms or reference: Keep in mind that readers may not understand technical terms when they are introduced without definition.
Cite legal references and other previously published documents: Reference other programs and systems and provide explanations so that the general public can gain a complete understanding of the context of the program or system.
Use the complete name of reference documents: For example: National Institute of Science and Technology (NIST) Special Publications 800-26, and Security Self-Assessment Guide for Information Technology Systems.